Wednesday 24 February 2021

HRMS: All about Human Resource Management System & HRIS


HRMS - Human Resources Management System

The Human Resources department plays a strategic role in organisations in myriad areas—from salaries and wages to safety and risk management, training and development, strategic planning, and much more. For the efficient management of HR operations and processes, organisations can use a human resources management system (HRMS).

What is HRMS?

A human resources management system or HRMS is a collection of software applications built to support and manage the organisation’s HR functions and processes.  The human resources management system aims to improve the HR department’s efficiency and productivity by automating time-consuming and repetitive tasks.

What is the difference between HRIS and HRMS?

Human Resources Information System (HRIS) is a type of human resource management software originally used to maintain employee records. Today, HRIS includes many more HR-related functions such as training, recruiting, and so on.

However, an HRMS is more robust than HRIS, comprising both human resource management software and IT. HRMS goes beyond HRIS functions to include non-quantitative information regarding employees, such as employee satisfaction, employee induction, job performance, and more.

The functions of an HRMS

Most human resources management systems (HRMS) include the following functions:

  1. Management of candidates:
    Related to the organisation’s employment offers and encompasses management of resumes, scheduling of interviews, making offers, and so on.

  2. Employee engagement:
    Related to training and development, recognition of employees, helping them gain new skills, and so on.

  3. Employee Payroll:
    Payroll functions include calculating employee wages and automating the issue of payments. Employee payroll self-service may allow employees to retrieve copies of their salary slips without requiring HR intervention. An example of payroll-focused HRMS Payday! HRMS is a cloud-based human resources management system allowing HR to perform payroll processes from anywhere.

  4. Management of employees:
    Related to core HR functions such as recording and maintaining employee information, structuring workforce into different departments, and so on.

  5. Optimisation:
    It can be used to optimise the organisation’s workforce. For example, it can generate data depicting manpower trends as well as the implications those trends may have on the business.

  6. Workforce management:
    This includes tracking employee development, disciplinary actions, manager evaluations, as well as setting up workplace policies, and ensuring a healthy and safe work environment.

  7. Contingent workforce management:
    Related to the workforce that is not full-time employed by the organisation such as interns, contractors, consultants, and so on.

The need for an HRMS

With the emergence of artificial intelligence (AI), it is more important than ever to have the right information at your fingertips at the right time. This is why HR functions have moved toward automation. All types of organisations s can benefit from a good human resources management system. Here are some areas ways human resource management software benefit organisations:

  1. Data management:
    With HRMS, tracking real-time data of employees across varied functions is now possible. It eliminates the need for paper-based data storage, allowing for greater security and fewer errors if any.

  2. Cost-effectiveness and efficiency:
    At a time when most companies have had to resort to working from home, modern-day HRMS solutions such as cloud-based HRMS are highly cost-efficient. The adoption of a human resources management system increases efficiency saving the time and effort on mundane tasks by the HR department. For example, leave requests can be placed and managed directly by an employee’s reporting manager, rather than going through HR. The streamlining of tasks by an HRMS has numerous cost benefits that far outweigh the cost of purchasing the HRMS.

  3. Employee self-service:
    This allows employees access to their data related to their employment such as leave, attendance, payroll, and more. Employees can view and download their payslips, leave updates, and more.

  4. Statutory compliance:
    An important aspect of an organisation’s functioning is ensuring100% compliance to central and state laws. An HRMS ensures compliance through regular updates to backend software.

  5. Easy reporting and better insights:
    Human resource management software allows HR professionals to draw up any number of predefined statutory reports without any effort. HR can use an HRMS to generate reports on scores of parameters as and when required by senior management. It also provides a quick overview of critical information on a single screen of the HR dashboard. HRMS allows HR to analyse data better thus helping them to catch and nip problems in the bud.

  6. Greater employee engagement:
    An HRMS can ensure greater employee engagement as it is practically indispensable in both developing and retaining talent. HRMS allows HR to effectively set up training programs, create and personalise learning plans, set up mentorships, and more. Such developmental activities are then tracked in the HRMS, which helps HR recognise development milestones. All this helps keep employees engaged and loyal to a company.


HRMS security

To protect the volumes of confidential information stored in an HRMS, data encryption should be used to protect information sent over the internet. Internally, organisations should use complex passwords and have password reset policies in place. Moreover, organisations should allow access to the information as per the employee’s job position or role.

Categorising HRMS

HRMS can be categorised into three separate groups of providers. Based on these categories, organisations can narrow down their choice of HRMS:

  1. Enterprise Resource Planning providers:
    Have built-in integrations with their other business applications such as accounting. Offer a consistent user experience and a single security model. However, they do not offer an in-depth experience of an HRMS specialist and the interface may not be user-friendly.

  2. Service providers:
    We fully outsourced and acts as an organisation’s HR department. They are more costly with higher integration costs, leaving organisations with lesser control over their HR processes and data.

  3. Best of breed providers:
    Focus on one to three specific functions of an HRMS. Within these, they offer in-depth features with user-friendly interfaces.  They do not offer comprehensive HRMS solutions and integrating other business systems entail added costs.

Summing up

The past few decades are marked by rapidly emerging technology. Today, an HRMS is one such innovative technology elevating productivity, efficiency, and employee satisfaction at all levels in organisations. So, by implementing an HRMS, organisations can improve their business value in today’s world.


Thursday 11 February 2021

Future of IoT: Future Applications of Internet of Things


Future of IoT

The Internet of Things or IoT has changed the technological landscape of the world. No longer is it just your smartphone, tablet, and laptop that connects to the internet. Today, there is a growing list of devices that connect to the internet and each other. There are more things connected than there are people in this world. Advancements in technology will make more products and devices, both in our work environment and homes, a part of the IoT revolution. The possibilities are endless. So what do the experts think about the future of IoT? Where does it go next? Here are some of the predictions experts have made about it.

The future of IoT

  1. It was estimated that in 2018 there were 7 billion IoT devices. Experts predict that by 2025, there will be approximately 21 billion IoT-connected devices in the world. IoT is not going anywhere and is here to stay.  In 2020, the covid-19 pandemic brought the world to a virtual halt, but it barely made a dent in the world of IoT connections. In fact, according to market insights firm, IoT Analytics, 2020 saw the predominance of IoT-connected devices such as smart home devices, connected cars, and connected industrial equipment, over non-IoT connected devices, such as laptops and smartphones.
  2. According to experts, by 2030, 60% of the world’s population will live in major cities, putting a tremendous strain on city infrastructure and resources, and increasing air and traffic pollution. But what can be done? The answer might lie in Smart Cities and this is where IoT comes in. Smart Cities use a high degree of information and communication technology to provide citizens with a better quality of life and reduced consumption of resources. IoT will be increasingly used to monitor and collect data while remotely managing and automating processes to increase efficiency and sustainability.

  3. IoT will connect more devices, and unfortunately, leave more devices vulnerable to cybercrime attacks. The world’s first IoT malware was introduced in 2016 which brought some of the world’s largest and most well-known websites and services to a stop. Unless standardisation of security protocols is set in place across all IoT devices, there is a good chance that such incidents won’t be a one-off. IoT-connected devices collect staggering volumes of data that will be under the threat of extortion, sale, corruption, theft, or destruction.

  4. The future of IoT and smart cars looks very bright. Smart or connected cars are the bread and butter of IoT in the automotive industry. Today, IoT integration has exploded in the market. We will see more manufacturers connecting their cars using various navigation apps such as Waze, music apps such as Spotify, and more. Manufacturers will use IoT to collect and analyse real-time data on the performance of the vehicle.  In parts of the world, self-driving cars are a reality that was once only dreamed of. Navigant Research predicts that by 2025, there will be over 1.2 billion connected vehicles in the world. It is predicted that soon IoT won’t be relegated to cars but will grow to include public transportation such as buses and trains.

  5. Ericsson has predicted that by 2024, 5G will be used by over 40% of the world’s population, while cellular IoT connections will cross 4 billion users. So it seems highly likely that major wireless carriers will supply and promote 5G networks. 5G promises greater connectivity at higher speeds. This will allow even more IoT connections than ever as it increases overall bandwidth exponentially. Increased use of 5G networks will drive innovation and so, increase the demand for IoT devices. It is predicted that the manufacturing, automotive, and construction sectors will witness great opportunities for 5G to be used in tandem with IoT technology.

  6. Artificial Intelligence (AI) and IoT are the two most revolutionary technologies right now. The combination of the two is now called the Artificial Internet of Things (AIoT). It represents IoT that is enabled with AI which helps devices and process information faster and more like humans. The data collected by AIoT devices will help facilitate machine learning. AIoT is extremely powerful and will likely shape our world in new and wonderful ways that we have not even thought of today. The scope of AIoT is tremendous and we are sure to see many fantastic innovations in the future.

  7. IoT will be increasingly used in the medical field where it will be used to monitor patients in real-time. We will see devices that will alert patients and doctors when medical intervention is necessary and perhaps, even call for emergency services. IoT will help improve the accuracy of the treatment and also increase the productivity and efficiency of medical professionals.

  8. The future of IoT and its applications will see a strengthening of security. IoT will have an increasing impact on our lives and the world.  There will be growing calls for the standardisation of IoT across devices so that there can be a seamless integration. Moreover, there will be a huge demand for increased security so that IoT devices are not left vulnerable to cyber-attacks. We will likely see increased legislation, regulation, and privacy protection in the future.

  9. Many IoT devices are placed in home environments and cannot have security software installed in them, making them particularly at risk for attacks. A secure home router may be the one thing that protects your IoT devices. A router is the entry point of the internet into people’s homes. Router manufacturers will sit up and take note of the continuing need for security. It is quite likely that this need will translate to cutting-edge technology being used to create more secure and smarter routers.

Summing up

The future of IoT is boundless. Advances made in wireless technology, artificial intelligence, industrial IoT will serve to connect the world, even more transforming our lives in ways we may not comprehend even now. IoT offers us a fresh new way of looking at the world. And we are witnessing the start of just what is possible with this technology.





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